🔐 Initial setup +
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On the first screen, choose your preferred language and theme, then press Proceed. 🔑 Two-factor authentication (2FA)After creating the password, the screen to enable 2FA will open. You have two options: - Enable it immediately - Skip it temporarily (you can enable it anytime from the settings) If you choose to enable it: - First, save the QR code in a safe place before proceeding - ⚠️ Once verification is completed, it will no longer be recoverable - Scan the QR code with your TOTP app - Enter the code generated by your app - Press Verify If you do not want to enable it now, press Skip, I don’t want to enable it now. ✅ Setup completeThe initial setup is completed. |
On the first screen, choose your preferred language and theme, then press Proceed.
On the second screen, you will need to set your main password following the required criteria. You can:
- Enter it manually
- Or press Suggest secure password to generate one automatically (it will be filled into the fields automatically)
If you already have a backup, you can use the Import a backup button to restore your data.
When you are ready, press Create password.
🔑 Two-factor authentication (2FA)
After creating the password, the screen to enable 2FA will open.
You have two options:
- Enable it immediately
- Skip it temporarily (you can enable it anytime from the settings)
If you choose to enable it:
- First, save the QR code in a safe place before proceeding
- ⚠️ Once verification is completed, it will no longer be recoverable
- Scan the QR code with your TOTP app
- Enter the code generated by your app
- Press Verify
If you do not want to enable it now, press Skip, I don’t want to enable it now.
✅ Setup complete
The initial setup is completed.
📂 Categories Area +
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After logging in, you will be taken to the Categories Area, the main screen of the app. 🌐 Top barAt the top left, you will find the flag of the active language. Tap it to change the language at any time. At the top right, there are two icons: 🔍 Search Allows you to quickly search entries within categories. We will see it in detail later, once we have created some entries. 🎨 Themes Lets you change the visual appearance of the app. 🗂️ Category managementIn the central area, once created, the categories will be listed and you will also find the controls to manage them: On Desktop → left side On Smartphone → top area Here you can: ➕ Add a new category 📥 Import a category 🗑️ Delete all categories 🔻 Bottom bar🌍 Bottom left Button to open the website and view tutorials ⏻ Bottom center Button to close the app ⚙️ Bottom right Button to access settings |
After logging in, you will be taken to the Categories Area, the main screen of the app.
Let’s go through its main elements together.
🌐 Top bar
At the top left, you will find the flag of the active language.
Tap it to change the language at any time.
At the top right, there are two icons:
🔍 Search
Allows you to quickly search entries within categories.
We will see it in detail later, once we have created some entries.
🎨 Themes
Lets you change the visual appearance of the app.
🗂️ Category management
In the central area, once created, the categories will be listed and you will also find the controls to manage them:
On Desktop → left side
On Smartphone → top area
Here you can:
➕ Add a new category
📥 Import a category
🗑️ Delete all categories
🔻 Bottom bar
🌍 Bottom left
Button to open the website and view tutorials
⏻ Bottom center
Button to close the app
⚙️ Bottom right
Button to access settings
➕ Add a new category +
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To create a new category, press the + Add a new category button. 🗂️ Category cardEach category is displayed as a card. 🔝 Top sectionCategory name (on the left) Clickable area: the entire top section is selectable and allows you to enter the category 🔻 Bottom sectionIn the bottom section, you will find the management controls: On the left ⬆️⬇️ Buttons to move the category up or down On the right 📤 Button to export the category Exports an encrypted copy of the category, usable only in environments compatible with the same security system. (For full backups across devices, see the dedicated procedure.) 🗑️ Button to delete the category |
To create a new category, press the + Add a new category button.
A screen will open where you can enter the category name.
After confirmation, the new category will appear in the list.
🗂️ Category card
Each category is displayed as a card.
🔝 Top section
Category name (on the left)
Clickable area: the entire top section is selectable and allows you to enter the category
🔻 Bottom section
In the bottom section, you will find the management controls:
On the left
⬆️⬇️ Buttons to move the category up or down
On the right
📤 Button to export the category
Exports an encrypted copy of the category, usable only in environments compatible with the same security system.
(For full backups across devices, see the dedicated procedure.)
🗑️ Button to delete the category
🧾 Overview of the “Entries” section +
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Inside a category, you access the section dedicated to managing entries. 🔝 Top barAt the top, you will find the controls to return to the Categories Area. 🛠️ Management toolsThe buttons to manage entries are located: On Desktop → left side On Smartphone → top area From here you can: ➕ Create a new entry 📥 Import an entry 🧩 Manage the matrix 🗑️ Delete all entries 📋 Entries listIn the central area, entries will be displayed as cards. 🧩 Entry cardEach card contains: On the left 🏷️ The entry name In the center 🔓 Button to decode the entry On the right 📤 Button to export the entry 🗑️ Button to delete it ➕ Create a new entryAfter pressing New entry, the screen dedicated to creation will open. 🧾 Screen structureFrom top to bottom you will find: 🏷️ Name field to assign a name to the entry ✏️ Text field where you enter the plain content to be encoded 🔐 Password generator to create secure passwords 💾 “Encode and save” button to protect and save the entry 📊 Encodable characters summary (for more details see the tutorial on the Cyphersol system) 🔑 Password generationIf you need to create a password, you can configure: Length (default: 16 characters) Generation parameters: uppercase letters lowercase letters numbers symbols exclude similar characters 👉 By default, all parameters are enabled. By pressing Suggest secure password, a password will be automatically generated that you can: 📋 Copy ✏️ Insert directly into the text field to be encoded |
Inside a category, you access the section dedicated to managing entries.
🔝 Top bar
At the top, you will find the controls to return to the Categories Area.
🛠️ Management tools
The buttons to manage entries are located:
On Desktop → left side
On Smartphone → top area
From here you can:
➕ Create a new entry
📥 Import an entry
🧩 Manage the matrix
🗑️ Delete all entries
📋 Entries list
In the central area, entries will be displayed as cards.
🧩 Entry card
Each card contains:
On the left
🏷️ The entry name
In the center
🔓 Button to decode the entry
On the right
📤 Button to export the entry
🗑️ Button to delete it
➕ Create a new entry
After pressing New entry, the screen dedicated to creation will open.
🧾 Screen structure
From top to bottom you will find:
🏷️ Name field
to assign a name to the entry
✏️ Text field
where you enter the plain content to be encoded
🔐 Password generator
to create secure passwords
💾 “Encode and save” button
to protect and save the entry
📊 Encodable characters summary
(for more details see the tutorial on the Cyphersol system)
🔑 Password generation
If you need to create a password, you can configure:
Length (default: 16 characters)
Generation parameters:
uppercase letters
lowercase letters
numbers
symbols
exclude similar characters
👉 By default, all parameters are enabled.
By pressing Suggest secure password, a password will be automatically generated that you can:
📋 Copy
✏️ Insert directly into the text field to be encoded
✏️ Edit an entry +
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To edit an existing entry, follow these steps: 🔢 Procedure📂 Access the category Open the category that contains the entry (alternatively, you can find it using the 🔍 Search function in the Categories Area) 🔓 Decode the entry Press the decode button to view the content in plain text ✏️ Open edit mode In the entry screen, press the pencil icon button (bottom right) 🧾 Edit the contentThe edit screen will open, where: The decoded text will already be present You can modify it freely The behavior is identical to the screen for creating a new entry. 💾 Save changesPress Update to re-encode and save the content. |
To edit an existing entry, follow these steps:
🔢 Procedure
📂 Access the category
Open the category that contains the entry
(alternatively, you can find it using the 🔍 Search function in the Categories Area)
🔓 Decode the entry
Press the decode button to view the content in plain text
✏️ Open edit mode
In the entry screen, press the pencil icon button (bottom right)
🧾 Edit the content
The edit screen will open, where:
The decoded text will already be present
You can modify it freely
The behavior is identical to the screen for creating a new entry.
💾 Save changes
Press Update to re-encode and save the content.
🧩 The matrix +
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The matrix is the core of the Cyphersol encoding system used by Cypass. 🔐 Matrix and categoriesWhen you create a category, a unique matrix is automatically generated. This means that: Each category has its own matrix The entries created within it are linked to that matrix An entry can only be decoded in the category where it was created ⚠️ Warning: modifying the matrixIf you modify the matrix of a category after already creating entries: Existing entries will no longer be decodable This happens because encoding directly depends on the matrix used at the time of creation. 📌 SummaryMatrix = encoding key of the category Each category has a different matrix Changing the matrix makes existing entries unusable 🧩 Matrix managementFrom within a category, you can access the Matrix Management section, dedicated to controlling and maintaining the matrix. 🛠️ Available functions🔍 Manual check to verify the functioning of the matrix 📤 Export the matrix 📥 Import the matrix (in encrypted format, usable only in environments compatible with the same security system) 🧪 Verify matrix integrity (for more details see the Cyphersol tutorial) 🗑️ Delete the matrix 🔬 Manual checkBy entering the Manual check section, you can perform a direct verification of the system: View the matrix Load an encoded entry Manually compare the minicodes This function is intended for advanced testing and verification of the correctness of the encoding system. 👉 For a detailed explanation, see the dedicated Cyphersol tutorial. |
The matrix is the core of the Cyphersol encoding system used by Cypass.
It is the element that makes it possible to create and decode entries, which are essentially unique codes.
👉 For a complete explanation of how it works, see the dedicated Cyphersol tutorial.
🔐 Matrix and categories
When you create a category, a unique matrix is automatically generated.
This means that:
Each category has its own matrix
The entries created within it are linked to that matrix
An entry can only be decoded in the category where it was created
⚠️ Warning: modifying the matrix
If you modify the matrix of a category after already creating entries:
Existing entries will no longer be decodable
This happens because encoding directly depends on the matrix used at the time of creation.
📌 Summary
Matrix = encoding key of the category
Each category has a different matrix
Changing the matrix makes existing entries unusable
🧩 Matrix management
From within a category, you can access the Matrix Management section, dedicated to controlling and maintaining the matrix.
🛠️ Available functions
🔍 Manual check
to verify the functioning of the matrix
📤 Export the matrix
📥 Import the matrix
(in encrypted format, usable only in environments compatible with the same security system)
🧪 Verify matrix integrity
(for more details see the Cyphersol tutorial)
🗑️ Delete the matrix
🔬 Manual check
By entering the Manual check section, you can perform a direct verification of the system:
View the matrix
Load an encoded entry
Manually compare the minicodes
This function is intended for advanced testing and verification of the correctness of the encoding system.
👉 For a detailed explanation, see the dedicated Cyphersol tutorial.
💾 Backup and data restore +
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Cypass allows you to create a full backup that includes: 📤 Create a backupTo export data: ⚙️ Go to Settings Open the Backup section Press Export App data 🔐 Create an encryption key 💾 Save the file in the desired location 📥 Import a backupYou can import a backup in two ways: 🔹 During initial setupAfter a new installation, in the setup screen there is a Import a backup button that allows you to immediately restore your data. 🔹 From settings⚙️ Go to Settings Open the Backup section Press Import App data ⚠️ Confirm the warning: all current data will be deleted 📂 Select the backup file 🔑 Enter the encryption key used during export 🔄 After importAt the end of the process: The app will close automatically Reopen it to access the restored data ⚠️ WarningThe backup is a manual saving system, not a synchronization system. It does not keep data updated across multiple devices It is only used for storage and restoration ☁️ Synchronization between devicesIf you need to synchronize data across multiple devices, you can use: Cypass Hybrid Cypass Nextcloud 👉 In both cases, a Nextcloud account is required. In addition to backup management, in Settings you will also find options dedicated to advanced protection. 🔐 Security managementFrom here you can: 🔑 Change the main password 📲 Enable or disable two-factor authentication (2FA) 🗑️ Full resetA button is also available to perform a complete reset of the app. ⚠️ This operation: Deletes all existing data Removes categories, entries and configurations Is irreversible ⚠️ Warning: once the reset is performed, the data cannot be recovered. 📌 TipBefore performing a reset, make sure you have created an up-to-date backup if you want to keep your data. |
Cypass allows you to create a full backup that includes:
Categories
Entries
Configurations
Security system
📤 Create a backup
To export data:
⚙️ Go to Settings
Open the Backup section
Press Export App data
🔐 Create an encryption key
💾 Save the file in the desired location
📥 Import a backup
You can import a backup in two ways:
🔹 During initial setup
After a new installation, in the setup screen there is a Import a backup button that allows you to immediately restore your data.
🔹 From settings
⚙️ Go to Settings
Open the Backup section
Press Import App data
⚠️ Confirm the warning: all current data will be deleted
📂 Select the backup file
🔑 Enter the encryption key used during export
🔄 After import
At the end of the process:
The app will close automatically
Reopen it to access the restored data
⚠️ Warning
The backup is a manual saving system, not a synchronization system.
It does not keep data updated across multiple devices
It is only used for storage and restoration
☁️ Synchronization between devices
If you need to synchronize data across multiple devices, you can use:
Cypass Hybrid
Cypass Nextcloud
👉 In both cases, a Nextcloud account is required.
In addition to backup management, in Settings you will also find options dedicated to advanced protection.
🔐 Security management
From here you can:
🔑 Change the main password
📲 Enable or disable two-factor authentication (2FA)
🗑️ Full reset
A button is also available to perform a complete reset of the app.
⚠️ This operation:
Deletes all existing data
Removes categories, entries and configurations
Is irreversible
⚠️ Warning: once the reset is performed, the data cannot be recovered.
📌 Tip
Before performing a reset, make sure you have created an up-to-date backup if you want to keep your data.
Cypass 🎓 Insights
🧩 Matrix management - In-depth +
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